Free · no sign-upTransaction coordinator invoice template (free, English and Spanish)

Fill in your business, the agent, the property and your fee – the invoice updates as you type. Print it or save it as PDF. Switch the page to Spanish for a Spanish invoice.

Your TC business (pay to)Your email or phone

Invoice numberInvoice date

AgentAgent’s brokerageAgent’s emailProperty address

SideFee ($)

How it is paidClosing date

Your invoice

INVOICE TC-0001

From: [your TC business]
Bill to: [agent]
Issued: January 1, 2026
Due: at closing
Property: [property address]

Transaction coordination – [property address] (buyer side)

Total: $395.00 (USD)

Payment: please disburse this amount from the closing settlement to [your TC business] and list it on the settlement statement as the transaction coordination fee.

Wire fraud warning: we never send or change payment instructions by email. Confirm by phone before sending money.

What a transaction coordinator invoice should include

A unique invoice number and the property address – title companies match the fee to the file by address.
Paid at closing: send the invoice to title/escrow before closing and ask for the fee on the settlement statement; a line that is missing there is rarely paid later.
Paid by the agent: a due date (often 7–15 days) and your business name exactly as on your W-9.
Your cancellation fee, if the agreement has one – invoice it when the file falls through.
Never bank details in the email itself: a phone number to confirm payment instructions protects you and the agent from wire fraud.

Invoices that follow your files by themselves

In ClosingCode each agent has your fee schedule: the invoice is prepared when a file closes, title gets a ready email, a paid invoice is booked as income, and late ones get polite reminders in the agent’s language. Monthly retainers too.

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