New Jersey · Real Estate Commission guidanceDo transaction coordinators need a license in New Jersey? The Commission's can and cannot lists

The New Jersey Real Estate Commission's guidance on unlicensed assistants and support staff, issued under the licensing requirements of N.J.S.A. 45:15-1 and 45:15-3, says they can answer phones; process and submit MLS listings and changes; follow up on loan applications after contracts have been fully executed; set up file procedures and track and secure documents; monitor files and report findings to a licensee; type contract forms for a licensee's approval; keep records of and deposit earnest money, security deposits and rent; order items or inspections as a licensee directs; act as a courier – with the licensee responsible for delivering contracts or closing materials; and schedule showing appointments for a licensee. They cannot show property; answer any questions on listings, title, financing or closings from the public or other licensees; discuss or explain a contract, listing, lease or other real estate document with anyone outside the firm; negotiate or agree to commissions, splits or referral fees; host open houses or distribute promotional literature at events without a licensee; or make cold calls. Their pay shouldn't be based on the success of their activity, such as a percentage of commission, and the Commission's position is that an unlicensed person shouldn't attend an inspection without a licensee. The Commission notes the lists don't define every permitted or prohibited activity.